Thesis Instructions: Thesis Instructions
Last Updated: Apr 21, 2016 12:02 PM

How to Submit Your Thesis/Dissertation

When writing your thesis/dissertation follow your department's style specification guidelines. If none are identified, use the Chicago Manual of Style. General requirements for your document are available here.

You must submit a print and an identical electronic copy (ProQuest) to fulfill graduation requirements.

If an embargo is needed, fill out the necessary form and submit it to the Office of Graduate Education.

1.  You must include the following criteria in your written work:

a. Proper title page(s) that must include:

  • Name
  • RIT or Rochester Institute of Technology (if applicable, indicate global campus location, i.e., RIT Dubai)
  • College
  • Designate “thesis” or "dissertation” AND degree being received
  • Department/school
  • Date of approval

* Theses/dissertations without a proper title page will not be accepted for binding.

b.  Signature page

  • The position and typed name of each committee member, along with signatures signifying approval of your research. This may be included on the title page for certain departments.  Check with your department.

*Theses/dissertations without signatures on all print copies will not be accepted for binding.

c. Abstract

  • This is a summary located on a separate page, entitled ABSTRACT, of the entire thesis and its arguments for the reader that is no more than 300 words.

*Theses/dissertations without a properly labeled abstract will not be accepted for binding.

Once you receive final approval from your committee, do the following:

2.   Make all necessary copies needed for binding.

a. The library requires a copy of your work for the RIT Library Archives. We request that this copy be printed on 100% acid-free, cotton bond paper for preservation. 

b. If you have supplemental material on a CD-ROM, DVD, etc., burn copies for each print copy needed. Make sure your name, title, and the year are on each CD-ROM.

3. Go to Student Financial Services to make payment for all the additional copies you need bound. The library copy is free. All other copies are $14 each with some exceptions. Please consult this form to see if your document requires additional services where additional costs may be incurred.  Also check with your department to see if they pay for copies they require.

4.  Make an appointment to visit the Thesis Binding Office with your receipt, copies, and any CD-ROMs and signed embargo form, if applicable. To ensure timely processing of your submission, PLEASE have all your copies collated with all signature pages inserted and identify copies as needed PRIOR to your appointment.

5.  Submit your thesis/dissertation to ProQuest at following these submission guidelines. 

a. A PDF version of your thesis that is an exact copy of your print (excluding handwritten signatures) must be submitted to ProQuest.  Please note: you will receive an email stating that your submission was received and another after review indicating it has been accepted.  You may be asked to forward this acceptance email to your department as proof of ProQuest completion.

b. The PDF version of your thesis/dissertation submitted to ProQuest will be added to our open access digital repository, RIT Scholar Works, for free and no additional action is needed by you.   A cover page is automatically generated upon submission to Scholar Works and not needed when you submit to ProQuest or the Binding office.

c. Your thesis/dissertation requirements will be complete ONLY when BOTH your print copy AND ProQuest submission have been ACCEPTED.

**Students with a non-print thesis/dissertation, should consult this document.**

Thesis/Dissertation Binding FAQ

Commonly asked questions and their answers concerning the steps to be taken after the successful completion of your Master’s thesis or doctoral dissertation are listed below.

Why do I need to provide an abstract of my work?

An abstract provides those reading your work with a brief overview of your research topic, findings and conclusions. This is a standard practice in academia, and mandated for publishing in scholarly journals and conference proceedings. RIT requires that you follow this practice.

Why can’t I single-space my text, and why can’t I print my work on both sides of the page?

Standard scholarly publishing practices require 1.5 or double-spacing of text and the use of only one side of a page in order to accommodate peer review and editing processes, and for ease in reproducing the text.

Print Copies and Binding

Why is the copy required for the RIT Archive?

The hard copy required for the RIT Archive is the official copy of record for your thesis/dissertation, and will reside permanently in the RIT Archive collection. The original copy of your work should be submitted.

Can the Wallace Center make copies of my thesis/dissertation for me?

No, the Wallace Center does not provide this service. You are responsible for making all copies of your thesis/dissertation that will be sent to the bindery.

What do I do if my thesis/dissertation is not printed on 8 ½ x 11 inch paper?

If your thesis/dissertation is either smaller than or exceeds the dimensions of 8 ½ x 11 inches, and/or is more than 2 ½ inches thick OR is in the form of a special project please contact Thesis/Binding staff before you pay for binding in case extra fees are required.

If I have accompanying materials, such as slides, CD-ROMs, DVDs, etc., do I have to include them with my thesis/dissertation?

You must provide any accompanying material with the original copy of your thesis/dissertation that will be placed in the RIT Archive. You must also provide a copy of the accompanying material for each departmental copy and personal copy you would like bound. All copies of the accompanying material should be properly labeled (with the title, author’s name and date). If you are including slides, please provide preservation sheets along with your thesis/dissertation. The library will provide adhesive pockets for accompanying CD-ROMS.

The title of my thesis/dissertation is very long. Will the entire title be printed on my additional bound copies?

If your title is long, but your thesis has a thickness of ½ inch or more, it may be possible for your entire title to be printed. However, if the thickness of your thesis is less than a ½ inch, the bindery will shorten your title with an ellipses. You may provide a shorter, alternate title for the binding only. You will not need to re-create your title page.

My name and/or title contain special characters or symbols (i.e. accents, formulas, etc.). Can this be printed on my bound copies?

In many instances, the bindery has been able to accommodate special characters and symbols. It is strongly suggested that you contact the thesis binding staff if you are unsure so that they can inquire directly to the bindery.

Do my personal and departmental copies need to be bound through the Wallace Center?

No, only the RIT Archive copy. The Wallace Center’s service is very inexpensive and conveniently located on campus, but you are free to have personal and departmental copies bound elsewhere.

What does the bound copy of my thesis/dissertation look like?

All RIT Master’s theses are bound in black buckram cloth, with gold lettering on the spine. All RIT dissertations are bound in a medium-blue buckram cloth, with gold lettering on the spine.

How long does it take for my thesis/dissertation to be bound?

The normal bindery cycle is two weeks, with pick-up and drop-off during the middle and end of each month. The time needed to bind your copies depends on the time of their receipt at the Wallace Center. If your thesis/dissertation copies are dropped off a few days prior to pick-up, your copies will be in process for a little over two weeks. If you drop them off just after a pickup, they will be in process nearly four weeks. For your convenience, a schedule has been posted on the Thesis Services LibGuide.

Can I designate someone to drop-off copies for me?

Yes. Although the Wallace Center Thesis Binding Staff prefers that you drop-off your own copies, we understand that there are circumstances where that becomes impossible. You may certainly designate a friend, family member, faculty advisor, staff assistant, etc. to come to the Thesis Binding Office on your behalf. Please make sure that your designee has all the appropriate information needed for proper binding of your copies, as well as current contact information for you in case there are further questions. You may also mail copies to the Wallace Center. Please contact Thesis/Binding Staff for assistance if you wish to choose this option.

Can my bound personal copies be mailed to me?

No, the Wallace Center is unable to provide this service. If you are unable to pick up your personal copies yourself, please arrange for another person to pick them up and deliver them to you, or make arrangements with your department to do so.

Submission to RIT Scholar Works

Why is an electronic copy of my thesis/dissertation placed in RIT Scholar Works?

RIT supports open access to all RIT scholarship, including graduate theses and dissertations. Your work will be preserved permanently in digital form. Each thesis/dissertation is assigned a persistent URL for consistent citation purposes, and is searchable via the Web, making it easily accessible to other scholars, students and future employers.

How do I submit my thesis/dissertation to RIT Scholar Works?

Once you have submitted your electronic copy of your thesis/dissertation to ProQuest, a staff member at The Wallace Center retrieves your work from ProQuest, and submits it to RIT Scholar Works for you, at no additional cost.


Should I file for copyright?

Your work is automatically copyrighted once written.  If you wish to add another layer of protection, you may register your work with the U.S. Copyright Office directly. There are fees associated with this service.  You also have the option for ProQuest to file for copyright with the U.S. Copyright Office on your behalf for a $55 fee.  More information on copyrights can be found here

My address has changed since I had the copyright of my thesis/dissertation registered with the U.S. Copyright Office (either directly or through ProQuest.) What do I need to do to have my information updated with the U.S. Copyright Office?

Contact the U.S. Copyright Office directly by phone 202-707-6787, fax: (202) 252-3519 or email .

Updated March 2014

Graduate Capstone/Master’s Projects are not submitted to ProQuest, however, you do have the option to submit your Capstone/Master's Project for binding.

You are also encouraged to submit your Graduate Capstone/Master’s Projects to RIT Scholar Works. This is a free service that provides world-wide scholarship, and digital preservation of your work. You may submit your Graduate Capstone/Master’s Projects to RIT Scholar Works even if you do not submit your project for binding.

Please follow this process if you require binding services:

Write your Graduate Capstone/Master's Project following your department’s style specification guidelines. If one is not identified, you should use the Chicago Manual of Style. General requirements for your document are available here.

    1. Create an abstract and a proper title page(s) that must include:

      • Name
      • RIT or Rochester Institute of Technology
      • College
      • Department/School
      • Date of approval
      • The position & typed name of each committee member, along with their signatures (on each print copy) signifying approval of your research

      *Graduate Capstone/Master's Projects without any of the above criteria will not be accepted for binding.

    2. Once you receive final approval from your committee, make sure you do the following:

      a. Make all necessary copies needed for binding

      If you have supplemental material on a CD-ROM, DVD, etc. burn copies for each print copy needed. Make sure your name, title and the year are on each CD-ROM.

      b.Go to Student Financial Services to make payment for all copies you need bound. Copies are $14 each.

    3. Go to the Thesis Binding Office with your receipt, copies, and any CD-ROMs, if applicable. Before submitting, please have all of your copies properly collated with all signature pages inserted.

To submit your project to RIT Scholar Works

• If you are a Master’s student at RIT’s Kosovo campus, submit your project to your main advisor, and your advisor will submit your project to RIT Libraries on your behalf.

• If you are a student at RIT’s main campus, a PDF version of your Graduate Capstone/Master’s Project should be submitted via email to Remember to exclude signatures from the electronic version of your paper and include up to five keywords.


Login to LibApps

Use of RIT resources is reserved for current RIT students, faculty and staff for academic and teaching purposes only.
Please contact your librarian with any questions.