Zoom Classes: Deaf Tips: Before: Virtual Seating Chart

Last Updated: May 9, 2024 3:41 PM

Before: Virtual Seating Chart

1- Virtual Seating Chart:

When in Gallery view, you can click and drag videos to create a custom video order. After the first change, all other participant tiles will remain in place until moved. New participants will be added to the bottom-right, on the last page if multiple exists. Your custom order will be seen only by you, or the host can deploy their custom view to all participants. This order can be released and the order will revert to the default.

If you want to use this specific order of video participants, it can be saved for use in later meetings of this series. The meeting can be part of a recurring series, or just used again. 

This article covers: 

How to reorganize the gallery view

  1. Click and drag any participant video to the location on screen you want.
  2. Continue as needed to achieve your desired on-screen order.
  3. (Optional) As the host, click View https://assets.zoom.us/generic-images/common-buttons-and-icons/filled/speaker-view-button.png to enable or disable these options:
    • Follow Host's Video Order (only available to the host): Force all participants to display your custom video order. Participant will not be able to change the order when this is enabled.
      Note: The custom order will apply to Gallery View and Active Speaker View for participants using the desktop client, mobile app, or Zoom Rooms.
    • Release Video Order: Release the custom order and revert to the default order.

Note: When non-video participants enable their video, they will be added to the last page of the gallery view, in the bottom-right corner spot. 

How to save a custom gallery view order for future use

After you've rearranged the videos in gallery view, you can save this order for use in later meetings. In the future session, that custom gallery view order can be reloaded and participants' videos will be arranged in the custom order, with any new participants appearing in the bottom-right corner. This must be done as part of a series of recurring meetings. 

Enabling Save Gallery View


To enable or disable saving gallery views for your own use:

  1. Sign in to the Zoom web portal.
  2. In the navigation panel, click Settings.
  3. Click the Meeting tab.
  4. Under In Meeting (Advanced), click the Save Gallery View toggle to enable or disable it.
  5. If a verification dialog displays, click Enable or Disable to verify the change.
    Note: If the option is grayed out, it has been locked at either the group or account level. You need to contact your Zoom admin.

For an individual meeting

Once this has been enabled for use in your Settings, this must be enabled for each meeting you schedule. 

  1. When scheduling a meeting, click the check box to enable Allow host to save video order

Saving a custom gallery view order

  1. Start a meeting as the host. 
  2. Set a custom gallery order for your meeting
  3. Click View https://assets.zoom.us/generic-images/common-buttons-and-icons/filled/speaker-view-button.png
  4. Click Save Video Order. This custom gallery view will be saved and be available for other meetings in this series. 


  • Only one custom gallery view order can be saved for each meeting series. 
  • Arrangements can be updated and saved again, which replaces the existing arrangement with the new. 

Loading a custom gallery view order

  1. Start a meeting as the host. 
  2. Click View https://assets.zoom.us/generic-images/common-buttons-and-icons/filled/speaker-view-button.png
  3. Click Load Video Order.

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